Administrative Assistant Vacancy

Come join our team! 

We are looking for a competent and motivated individual to work 2 days per week as an administrative assistant to the Chief Operating Officer. 

Interested? Apply by 6th December

20th Nov 18

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Job Description

Role Outline: To provide administrative support mainly in the areas of membership services and bookkeeping. 


Appointed by: SOA President, on behalf of Board
Period of tenure: Minimum 12 month contract
Hours of work: 2 days per week (14 hours/week)
Place of work: Glenmore Lodge, near Aviemore. 
Reporting to: SOA Chief Operating Officer, acting as Line Manager
Remittance: £14,000-£18,000 FTE dependent on experience. 
Application Closing Date: Thursday 6th December
Applications should be made by submitting a CV and covering letter outlining suitability for the role to  

 

Specifically this will include: 

Club communications

  • Maintain club contact details
  • Communicate with clubs on behalf of others

Membership services & operation of SOA membership scheme

  • Maintain up to date membership database
  • Send out new member packs
  • Send out monthly newsletter to new members
  • Send out quarterly newsletter for SCORE (SOA magazine)
  • Send out official notices (e.g. AGM notification)
  • Post out printed copies of SCORE 


Book keeping

  • Create & send out invoices
  • Maintain record of transactions using appropriate accounting software
  • Liaise with Finance Director
  • Follow up unpaid invoices
  • Pay in cash & cheques when necessary

General office duties

  • Manage office stock
  • Handle incoming mail and re-direct as required, ensure outgoing mail is sent promptly

Administrative Assistant: Person Specification
The SOA is looking for an enthusiastic, competent person who meets the following criteria:
Essential criteria:

  • Educated to Level 5 
  • Experience with office software (Word, Excel)
  • Some experience of office working
  • Willingness to work alone for periods of several hours
  • Interest and experience of orienteering 

Should you have questions about the role please do contact  

Posted on 20th Nov 18
by Fiona Keir