Richard Oxlade's photoStrategy Director

Richard Oxlade
Status: Director
Club: GRAMP
Email:

Job Description

Appointed by: Membership

Period of tenure: 3 years, renewed annually

Hours of work: Voluntary

Reporting to: The SOA Board of Directors (who are also Trustees of the charity); Annual General Meeting

Overall Aim

Responsible for the development and leadership of SOA’s strategic planning and practice, developing strategic solutions to suit SOA’s needs and managing their measurement.

Specific duties and responsibilities

  • Coordinate the creation of a Strategy matched to the sportscotland 4-year funding cycle
  • With the COO, lead on the creation of Annual Plans that are designed to deliver the Strategy
  • Match the Strategy to performance measures
  • Review the Strategy annually to ensure it is fit for purpose
  • Offer strategic advice to other Directors in areas such as marketing, the SOA budget, communications, partnerships
  • Offer advice to staff in areas such as project planning and management

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Mark Nixon's photoCompetitions Coordinator

Mark Nixon
Status: Volunteer
Club: FVO

Job Description

Appointed by: SOA Board

Period of tenure: Not limited

Reporting: Regular report to Operations Director, to coincide with SOA board meetings

Aims

  • Ensure a good balance of competitions throughout Scotland.
  • Be responsible for convening Scottish National Competitions and UK National level competitions when held in Scotland.
  • To maintain close links to:
    • Fixtures Secretary to ensure smooth articulation of events.
    • Events Manager for matters relating to major events, mapping and access issues
    • SOA clubs to identify issues related to putting on national events
    • Operations Director to ensure regular revision of the competition calendar and relevant rules and guidelines and as a gateway in general for other support

Duties and Responsibilities

  • Liaise with clubs to allocate national events, ensuring an appropriate geographical spread and a fair rota.
  • Approve areas as appropriate for national competitions, seeking input from level A/B controllers where needed.
  • Liaise with the Fixtures Secretary to ensure that dates for events are aligned.
  • Lead on proposing, maintaining and distributing rules for national competitions in consultation with the SOA membership and the Operations Director, and for formal approval by the Board.
  • Following consultation with the SOA membership and the Operations Director, draft proposals to introduce new national competitions or remove existing ones, for formal approval by the Board.
  • Maintaining contact on behalf of SOA with appropriate BOF committees and individuals.
  • Monitor and maintain standards of national SOA events.
  • Be the contact for SOA members regarding the quality of national events.
  • Be aware of relevant British Orienteering rules and guidelines.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings could include:

  1. Reports on quality of events within scope, including areas of concern.
  2. Proposed changes / updates to SOA Event Guidelines / Courses.
  3. Any significant changes notified from British Orienteering.
  4. Any action required from the Board.
  5. Any other issues within the portfolio.

Appendix

At the time of writing, relevant Scottish National competitions are:

  • Scottish Championships:
    • Individual,
    • Relay
    • Night
    • Inter-club
    • Sprint
  • CompassSport Cup/Trophy
  • Scottish Orienteering League

For avoidance of doubt, the Competitions Convenor is not responsible
for the:

  • Scottish 6-days (responsibility lies with the 6-day company)
  • International competitions (JHI, SHI, VHI - responsibility lies with the Performance Director)
  • Local (Level D) and Regional (Level C) events (responsibility lies with clubs or area associations)
  • Scottish Schools Events are under the auspices of SSOA
  • SOUL (coordinated by the Urban League Coordinator)
  • Junior events such as the JST which are the responsibility of the ScotJos team manager.

The role holder however is expected to maintain regular contact with these groups to make sure that the various events and competitions are aligned and meet the needs of these groups, for example where it comes to selection processes.

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Anne Hickling's photoCoaching Coordinator

Anne Hickling
Status: Volunteer
Club: GRAMP
Email:

Job Description

Appointed by: SOA Board

Period of tenure: Not limited

Reporting: Regular standard report to the Education Officer

Aims

  1. Encourage and facilitate quality coaching (in conjunction with the National Centre).
  2. Ensure the SOA membership is fully informed of all aspects of the British Orienteering Coaching Structure and Awards Scheme.
  3. Ensure the British Orienteering Coaching Award Scheme is relevant to the SOA and Scottish context.

Duties and Responsibilities

  • Be aware of British Orienteering Coaching Award Scheme.
  • Represent the SOA on the BOF Coaching Committee (in person or by email).
  • Agree and implement the SOA Coaching Policy.
  • Be aware of the current Child Protection Policies and help with the dissemination of information to coaches.
  • Co-ordinate a comprehensive coach education service to the SOA membership, clubs and external agencies by ensuring that all necessary courses are run in conjunction with the National Orienteering Centre. Actively promote ‘best practice’ to SOA clubs including the co-ordination of the production of suitable resources to assist the work of coaches.
  • Produce, in conjunction with the National Orienteering Centre, an annual plan of coaching and other suitable courses, e.g. First Aid, to be run at suitable locations.
  • Assist Performance Director and Employees set up and run a biannual Performance & Coaching Symposium, Coach Education Day and Personal Performance Day.
  • Encourage people to gain, maintain and upgrade coaching qualifications.
  • Inform people of qualification requirements – for maintaining as well as obtaining qualifications.
  • Input as required into the SOA Strategic Plans and assist with annual reports to Sport Scotland and others as required.
  • Attend the annual British Orienteering Coaching Conference if possible
  • Ensure that the British Orienteering coaching structure is publicised in Scotland and that coaching has a prominent position through Score, web-site and direct email of relevant matters.
  • Assist with the maintenance and publicity of the SOA Coaching Library at the National Orienteering Centre.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Any issues regarding the BOF Coaching Scheme (including UKCC progress).
  2. Courses planned / run – number of attendees, costs, any issues.
  3. Numbers of new coaches trained / qualified.
  4. State of coaching within clubs.
  5. Any change in numbers of active coaches at each grade, highlighting changes and any areas of concern.
  6. Any significant changes notified from British Orienteering.
  7. Any action required from the Board.

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Terry O'Brien's photoOperations Director

Terry O'Brien
Status: Director
Club: STAG
Email:

Job Description

Appointed by: SOA Membership

Period of tenure: Annual; renewable in accordance with SOA Articles

Reporting to: The SOA Board

Overall Aim

Provide strategic leadership and have oversight of the day-to-day events and activities of the SOA and its affiliated clubs in the sport of orienteering in Scotland.

Highlight to the SOA Board any operational opportunities or risks.

Act as a Trustee of the SOA Charity.

Specific duties and responsibilities

  • Liaise with SOA staff, especially the Events Manager and Education Officer, to ensure the delivery of:
  • Appropriate land access for the development of orienteering
  • Procurement and management of mapping and maps as relevant to SOA
  • Procurement and management of any equipment required for SOA activities or events
  • Procurement and management of electronic systems as relevant to SOA
  • The practical delivery of international and GB events in Scotland
  • Recruitment and training of coordinators and support volunteers to assist at activities and events
  • The implementation of the British Orienteering Rules of Orienteering.
  • In collaboration with The Fixtures Secretary and the Competitions Convener:
  • Ensure an appropriate annual programme of fixtures and competitions across Scotland
  • Uphold the aims and objectives of the SOA Charity.

Pro-forma for reporting

  1. Future plans, incorporated into the SOA’s Annual Plan.
  2. Reports to each Board meeting under the headings: points for information, points for discussion and or decision, progress on Actions.
  3. As and when appropriate, strategic reports to the Board on achievements, opportunities, risks in the area of operations.

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Anne Hickling's photoDevelopment Director

Anne Hickling
Status: Director
Club: GRAMP
Email:

Job Description

(Updated February 2017)

Appointed by: SOA Membership

Period of tenure: Three years

Reporting: Regular standard report to SOA Board

Aims

Have oversight of, manage and monitor the development of the sport of orienteering in Scotland

Duties and Responsibilities

  • Attend Board Committee meetings (normally 4 per year)
  • Regularly liaise with and agree development plans with the SOA Development Officers and Education and Events Managers
  • With the professional staff, monitor progress against key performance indicators for development
  • Agree the annual budget for development with the Finance Director
  • Identify and promote opportunities for the development of the sport, including longer term possibilities
  • When necessary, communicate with British Orienteering on development matters

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Achievements to date
  2. Future plans
  3. Opportunities and Risks

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Chris Smithard's photoClub Development Officer - Forth Valley

Chris Smithard
Status: Employee
Club: FVO

Job Description

Chris will be working with the FVO committee on priorities for the immediate future and looking further ahead. In addition, FVO are working with the SOA regional development officer, Rona Lindsay, on additional projects.

This position has been created thanks to sportscotland funding and great efforts by the FVO committee.

You can contact him at 

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David Henderson 's photoFinance director

David Henderson
Status: Director
Club: BASOC
Email:

Job Description

(Updated Feb 2017; formerly Treasurer*)

Appointed by: SOA Membership

Period of tenure: Three years

Reporting: Regular standard report to SOA Board

Aims

Administer the financial business of the SOA in collaboration with the Board.

Duties and Responsibilities

  • Keep in regular contact with the Chief Operating Officer at the National Centre over financial matters
  • Board Committee meetings (normally 4 per year); provide budget statements and forecasts.
  • Annual General Meeting: liaise with auditor and prepare report and accounts
  • Liaise with SOA Squads (ScotJOS, SEDS, Vets) regarding financial matters.
  • Quarterly tasks. 
    o    Collect quarterly revenue form 6 day Company 
    o    Review accounts and financial information provided by COO/National Centre 
    o    Review Stirling Surveys map printing contract
  • Annual tasks. 
    o    February/March: with COO, prepare accounts for previous year
    o    April: manage professional staff pay increases, make recommendation to SOA Board and advise sportscotland of changes
    o    June: with COO, prepare annual reports for Companies House and the Charity Regulator
    o    July: update insurance schedule
    o    October/November: contribute to submission to sportscotland for investment by preparing financial information for the current year and proposals for the new year
    o    November: attribute budget lines to Directors and prepare next annual budget for approval by SOA Board.
  • Scottish Orienteering 6-Day Event Co. Ltd.: attend the 6-Day Co. AGM as a shareholder; receive copies of the minutes of the AGM and Directors’ Meetings.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Budget statement.
  2. Any action required from Board.

 

*This post has been renamed as a result of day-to-day accounting being passed to staff at the National Centre.

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Sarah Dunn's photoCOPE Project Manager

Sarah Dunn
Status: Employee
Club: MAROC
Email:

Job Description

The SOA has been successful in winning a grant through Cairngorm LEADER to fund a new 2-year development project in upper Deeside and Donside linked to the 2017 Scottish 6 Days and 2018 British Orienteering Championships, both of which are planned to be held in Deeside. In the lead up to these events, the new “Community Orienteering and Protection of the Environment” (COPE) project will provide an exciting opportunity for the local community to get involved. 

Read about the COPE project

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Sheila Reynolds's photoSCORE Magazine Editor

Sheila Reynolds
Status: Volunteer
Club: MAROC
Email:

Job Description

Appointed by: SOA Board

Period of tenure: Not limited

Reporting: Regular standard report to Marketing & Communications Director

Aims

  1. Ensure regular publication of SCORE (the SOA newsletter).
  2. Encourage a wide range of articles that will reflect orienteering in Scotland and appeal to the SOA membership.
  3. Be a method of communication between the SOA Board and the SOA Membership.

Duties and Responsibilities

  • Decide and agree with the SOA Board the publication cycle.
  • Remind SOA post-holders of deadlines for publication.
  • Seek articles from out with the SOA Board that will be of interest to Scottish orienteers.
  • Receive club newsletters / regularly visit club websites to obtain material for SCORE.
  • Liaise with the SOA Webmaster regarding to news / articles.
  • Seek advertising to build revenue.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Any issues regarding Score publication.
  2. New ideas / initiatives.
  3. Funding matters.
  4. Any action required from the Board.

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Sarah Dunn's photoRegional Development Officer (North)

Sarah Dunn
Status: Employee
Club: MAROC
Email:

Job Description

Appointed by: SOA President

Period of tenure: As specified

Hours of work: As specified

Geographical area of work: As specified

Reporting: Regular reports to the SOA Chief Operating Officer.

Aims

  • Promote and publicise the sport of orienteering, especially in local communities and schools
  • Closely liaise with the clubs to support them in strengthening their range of activities with the aim of increasing participation and club membership
  • Ensure that the local clubs have access to a programme of training for coaches, event officials and other volunteers
  • Support schools to introduce orienteering and to link to the local club especially where it involves integration into the mainstream sport

Specific duties

  • At the outset, develop an action plan of focussed development projects that is in line with the Aims of the job and the clubs’ own development plans
  • Scope out opportunities for development projects and partnerships within the region, such as with other sports or outdoor groups
  • Attend public events at which organisations or individuals are present who might present development opportunities
  • Maintain close contact with the clubs in order to support them in their activities within the community
  • Create partnerships with local schools and the Active Schools Network in order to expand school uptake of orienteering
  • Aim to organise a local schools league or festival
  • Arrange for Teaching Orienteering courses to take place
  • Promote and arrange training opportunities for club members’ volunteering and skills development
  • Carry out an active advertising campaign for local events with schools, parent groups and other community groups who might be attracted to orienteering
  • Maintain close contact with local media, invite them to significant events/activities and regularly submit articles to their publications

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Rona Lindsay's photoRegional Development Officer (Central / South)

Rona Lindsay
Status: Employee
Club: ESOC
Email:

Job Description

Appointed by: SOA President

Period of tenure: As specified

Hours of work: As specified

Geographical area of work: As specified

Reporting: Regular reports to the SOA Chief Operating Officer.

Aims

  • Promote and publicise the sport of orienteering, especially in local communities and schools
  • Closely liaise with the clubs to support them in strengthening their range of activities with the aim of increasing participation and club membership
  • Ensure that the local clubs have access to a programme of training for coaches, event officials and other volunteers
  • Support schools to introduce orienteering and to link to the local club especially where it involves integration into the mainstream sport

Specific duties

  • At the outset, develop an action plan of focussed development projects that is in line with the Aims of the job and the clubs’ own development plans
  • Scope out opportunities for development projects and partnerships within the region, such as with other sports or outdoor groups
  • Attend public events at which organisations or individuals are present who might present development opportunities
  • Maintain close contact with the clubs in order to support them in their activities within the community
  • Create partnerships with local schools and the Active Schools Network in order to expand school uptake of orienteering
  • Aim to organise a local schools league or festival
  • Arrange for Teaching Orienteering courses to take place
  • Promote and arrange training opportunities for club members’ volunteering and skills development
  • Carry out an active advertising campaign for local events with schools, parent groups and other community groups who might be attracted to orienteering
  • Maintain close contact with local media, invite them to significant events/activities and regularly submit articles to their publications

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Pat Squire's photoUrban League Coordinator

Pat Squire
Status: Volunteer
Club: INT
Email:

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Paul Caban's photoFixtures Secretary

Paul Caban
Status: Volunteer
Club: INT
Email:

Job Description

Appointed by: SOA Board

Period of tenure: Not limited

Reporting: Regular standard report to Operations Director

Mentor/support: Operations Director

Aims

  1. Responsibility for registering orienteering events and activities in Scotland.
  2. Publication the Scottish Fixtures Programme.
  3. Work closely with the Competitions Convenor to ensure smooth articulation of events.
  4. Consultancy role with regard to all fixtures matters.

Duties and Responsibilities

  • Register events and activities with British Orienteering, using information provided electronically by Clubs on the appropriate Event Registration Forms. (For clarification, the SOA Fixtures’ Secretary is not expected to transpose handwritten Event Registration Forms received from Clubs).
  • Develop and maintain the fixture list of events in Scotland
  • Consult with Clubs and Areas about the shape of the Fixtures Programme in Scotland, and actively solicit event registrations where appropriate.
  • Act as the focus for embargo queries in Scotland.
  • Attend and Represent SOA interests on the British Orienteering Fixtures Committee.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Any issues regarding SOA Fixtures
  2. Planning for future British Orienteering events and possible effect on SOA fixtures
  3. Any significant changes notified from British Orienteering.
  4. Any action required from the Board.

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Duncan Coombs's photoSEDS Publicity

Duncan Coombs
Status: Volunteer
Club: MAROC

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Murray Strain's photoSEDS Coordinator

Murray Strain
Status: Volunteer
Club: INT

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Janice Nisbet's photoVeterans Team Manager

Janice Nisbet
Status: Volunteer
Club: ESOC

Job Description

Appointed by: SOA Board

Period of tenure: Not limited

Reporting: Regular standard report to Performance Director

Aims

  1. Ensure that Scotland has a Veterans team at all invited fixtures (e.g. VHI)
  2. Represent Scottish interests with regard to race format discussions.
  3. Encourage and facilitate training and development of veteran athletes.

Duties and Responsibilities

  • Be aware of Veteran Home International fixtures and other potential fixtures.
  • Appoint and publicise the selection panel.
  • Identify and publicise the selection criteria.
  • Communicate with potential team members (including those living out with Scotland). Notify team members when selected.
  • Liaise with the event organiser re venue, accommodation, etc.
  • Appoint a Team Manager if unable to attend the event.
  • Plan travel arrangements, if appropriate.
  • Liaise with the SOA Treasurer regarding budget allocation.
  • Inform team members of individual financial contributions.
  • Encourage team members to apply for grant assistance for events.
  • Submit a financial summary and short report.
  • Liaise with other Team Managers and represent Scottish interests.
  • Organise training opportunities for Veteran athletes in Scotland.
  • Register all coaching / training events with the Fixtures Secretary.
  • Submission of reports to Score / SOA web site.
  • Input as required to SOA Strategic Plans.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Any issues regarding appointment of selection panel / selection criteria.
  2. Training planned (formal and informal).
  3. Any issues regarding fixtures, especially VHI.
  4. Issues arising from Team manager meetings / liaison.
  5. Financial matters.
  6. Any significant changes notified from British Orienteering.
  7. Any action required from the Board.

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Elizabeth Furness's photoScotJOS Team Manager

Elizabeth Furness
Status: Volunteer
Club: MOR
Email:

Job Description

Appointed by: Scottish Orienteering Board

Period of tenure: 4 years

Reporting: Regular standard report to Performance Director

Aims

  1. Identify talented Scottish athletes for squad inclusion
  2. Organise an effective and safe yearly squad programme that supports athletes to develop their full potential
  3. Ensure that Scotland is represented by the best possible team at all junior fixtures (e.g. JHI, JIRC)

Duties and Responsibilities

  • Plan a comprehensive programme of domestic and foreign training camps, registering all training events with the Fixtures Secretary
  • Chair a selection process to set selection criteria and select athletes for squad and team places
  • Set and monitor a budget for the annual programme, liaising with the Performance Director regarding budget allocation
  • Coordinate arrangements for travel, accommodation, staffing, communications, training and entries as required for each training camp or competition
  • Recruit volunteers to assist with domestic and foreign training camps
  • Ensure appropriate risk management and child protection procedures are in place
  • Inform parents of squad or team members of the arrangements and individuals’ financial contributions for all activities and ensure parental consent is given
  • Encourage squad members to apply for grant assistance and write reports for grant awarding bodies where required
  • Ensure Scottish junior interests are represented at relevant meetings where rule changes, fixture dates or regional squad arrangements may be discussed. Represent Scottish interests in discussions regarding junior competition formats and JROS representation
  • Submit regular reports on activities and finances to the Performance Director
  • Publish the activities and successes of the Junior Squad through articles in Score and on the Scottish Orienteering website
  • Organise and appoint officials for the annual Scottish junior inter-club competition, the Jamie Stevenson Trophy

Pro-forma for reporting (“Nothing to report” is permitted!)

  1. Headings should include:
  2. Training planned and executed
  3. Squad successes
  4. Issues regarding training programme, staffing, safety, finance, etc.
  5. Child Protection Issues
  6. Any action required from Board

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Rob Hickling's photoControllers’ Coordinator

Rob Hickling
Status: Volunteer
Club: GRAMP

Job Description

Appointed by: SOA Board

Period of tenure: Not limited

Reporting: Regular standard report to Operations Director

Aims

  1. Ensure appropriate controllers are appointed for all SOA events.
  2. Be the source of accurate information regarding Controller qualifications and experience among SOA members.
  3. Encourage and facilitate training of controllers.

Duties and Responsibilities

  • Be aware of British Orienteering rules and guidelines regarding controller qualifications.
  • Be aware of British Orienteering rules and guidelines regarding appointment of controllers for events.
  • Identify controllers for SOA Regional events (SOL etc.)
  • Assist as requested in identifying suitable controllers for Level C events.
  • Encourage people to gain, maintain and upgrade controller qualifications.
  • Inform people of qualification requirements – for maintaining as well as obtaining qualifications.
  • Encourage qualified controllers to officiate regularly.
  • Keep accurate records of controllers, their qualifications and recent. experience, contact details and known commitments or restriction.
  • Report to British Orienteering any additions / changes to Controller grades.
  • Circulate, as required, details of qualified Controllers to SCORE and the Website
  • Organise controller courses as required.
  • Receive and process applications for new and upgraded Controllers; process and communicate appropriately.
  • Obtain relevant information from relevant British Orienteering committee minutes.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Any issues regarding appointing of controllers for events.
  2. Courses planned/run – number of attendees, costs, any issues.
  3. Applications for new controllers.
  4. Applications for upgrading of controllers.
  5. Any change in numbers of active controllers at each grade, highlighting changes and any areas of concern.
  6. Any significant changes notified from British Orienteering.
  7. Any action required from the Board.

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Dave Kershaw's photoScottish 6 Days Chairman

Dave Kershaw
Status: Volunteer
Club: ESOC

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Trevor Hoey's photoSOL Scores Coordinator

Trevor Hoey
Status: Volunteer
Club: FVO

Job Description

Responsible for calculating and recording the scores after each SOL and updating the rankings.

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Robin Strain's photoElectronic Systems Coordinator

Robin Strain
Status: Volunteer
Club: ELO

Job Description

Appointed by: SOA Board

Period of tenure: Not limited

Reporting: Regular standard report to Operations Director

Aims

  1. Encourage and facilitate the spread of expertise in the use of electronic systems for events (SPORTident & Emit).
  2. Keep informed of developments of hardware / software.

It should be noted that one person is unlikely to have the personal expertise in both SportIdent & Emit; it is perfectly acceptable to ‘contract out’ one side and gather reports from that person.

Duties and Responsibilities

  • Through appropriate training, encourage people to gain expertise in the use of electronic systems (SPORTident & Emit).
  • Arrange for people to be updated as new equipment / software is purchased.
  • Liaise with the SOA Treasurer if there are budget implications.
  • Inform the 6 Day Company Finance Director any hire / replacement charges incurred by loan of the SPORTident equipment.
  • Input as required to SOA Strategic Plans.
  • Maintain an up to date inventory of the equipment.
  • Publish articles / updates as appropriate in Score and on the web site.
  • Advise the SOA on any changes to the Rules / Guidelines regarding the use of electronic equipment.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Any issues regarding electronic equipment (SPORTident & Emit).
  2. Training courses planned / run – number of attendees, costs, any issues.
  3. Any significant changes notifies by British Orienteering.
  4. Any action required from the Board.

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Awaiting replacement's photoWebsite Developer

Awaiting replacement
Status: Volunteer/Contractor
Club:

Job Description

Appointed by: SOA Board

Period of tenure: Not limited

Reporting: Regular standard report to Marketing & Development Director

Aims

  1. Ensure up to date information is available to the SOA membership.
  2. Encourage a wide range of articles that will reflect orienteering in Scotland and appeal to the SOA membership.
  3. Be a method of communication between the SOA Board and the SOA Membership.
  4. Provide SOA members with easy access to various administrative details (forms / information, etc).
  5. Provide links to and maintenance of the National Centre website

Duties and Responsibilities

  • Decide and agree with the key people about the content management of their delegated areas of the website.
  • Receive and publish information relevant to SOA members.
  • Provide useful, up to date links to other websites.
  • Liaise with the SOA Newsletter editor regarding to news / articles.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. New ideas / initiatives / achievements.
  2. Any issues / areas of concern regarding the websites.
  3. Any action required from the Board.

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Fiona Keir's photoChief Operating Officer

Fiona Keir
Status: Employee
Club:
Email:

Job Description

Appointed by: SOA President

Period of tenure: 2 years in the first instance, with opportunity for extension

Hours of work: 2.5 days per week

Place of work: National Orienteering Centre, Glenmore Lodge

Reporting to: SOA President, acting as Line Manager, and to the SOA Board of Directors (who are also Trustees of the charity).

Overall Aim

To provide operational leadership and strategic support to the Board of the Scottish Orienteering Association (who are also Trustees of the charity) across the areas of governance, planning and human resources. Taking the organisation forward on a day-to-day basis to achieve the objectives set out in the Strategic Plan 2016-2020.

Specific duties and responsibilities

Planning and organisation

  • Serve as internal leader of the Association on the creation, implementation and review of annual operational plans and reporting of outcomes against targets.
  • Establish a monitoring system to demonstrate performance against KPIs and targets
  • Working at a senior level with key partners to create new initiatives to help the growth of the sport

Management

  • Lead and manage the governance of the organisation.
  • Act as Company Secretary.
  • Be accountable to the Chair of the Board for the day-to-day business of the SOA.
  • Put in place and maintain an appropriate and up-to-date set of policies, e.g. HR, Safeguarding in Sport, data protection, financial, IT, health and safety, risk, equality and diversity.
  • Manage staff recruitment, act as line manager and monitor individual performance.
  • Support the Finance Director in the development and monitoring of financial plans.
  • Work with the Partnership Director to maintain and analyse participation and membership data.

Communication and reporting

  • Maintain contact on a regular basis with the Chair of the SOA Board.
  • To report to the Board regularly on the operations of SOA, e.g. at Board meetings.
  • Lead on developing proactive methods of communication between SOA, its members and clubs, its volunteers and officials and outside bodes, such as sportscotland, local authorities, sponsors.
  • Lead and manage reports to Companies House, OSCR and other external partners.

Relationships

  • Act as the public face of the SOA at conferences, sponsors’ events and with the media as required and, if necessary, represent the President in this capacity.
  • Represent the SOA at business meetings with funding agencies, sponsors, British Orienteering, sportscotland, Scottish Sports Association, OSCR and other partners.
  • Responsible for the line management of the Staff team.
  • As the lead operational member of staff the COO will be expected to develop strong working relationships with the wider membership and key volunteers.

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Sarah Hobbs's photoMembership & Communications Officer

Sarah Hobbs
Status: Employee
Club: BASOC
Email:

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Hilary Quick's photoEducation Manager

Hilary Quick
Status: Employee
Club: BASOC
Email:

Job Description

Appointed by: SOA President, on behalf of Board, via interview panel

Period of tenure: Permanent

Hours of work: 3 days per week

Place of work: National Centre, Glenmore Lodge and home working

Reporting to: SOA Chief Operating Officer, acting as Line Manager, and Development Director

Overall Aim

Co-ordinate programme of education for coaches, teachers, event officials and club officials to meet the needs of the sport in Scotland.

Main enabling tasks

Conduct appropriate research to identify training needs within the orienteering community and in accord with the SOA Strategic Plan
Constantly review and update course programme, content, delivery mechanisms
Manage tutor workforce

Duties and responsibilities

  • devise & maintain policies, procedures & schedules, monitor and report against plan
  • liaise with other organisations eg. sportscotland, SQA, British Orienteering
  • regularly review course content and delivery mechanisms, explore alternatives
  • provide on-line learning materials (eg. Condes User Guide), templates and samples
  • arrange dates, venues, tutor, assessor and internal verifier; administer bookings, payments, certification
  • calculate budgets, develop promotional material and publicise courses
  • maintain records for coaches, learners and tutors; periodically review CPD logs
  • print/assemble course materials, supply to tutor
  • maintain equipment and books for loan to coaches, tutors etc.
  • identify potential (self-employed) tutors as required, signpost to sportscotland training
  • advise on training pathways, funding etc., signpost training from other providers

Training programmes currently offered:

  • Coach education:
    • Coaching Foundation
    • UKCC Levels 1, 2 & 3
    • Coach CPD, Tutor CPD, coaching weekends
  • Teacher CPD (Teaching Orienteering courses/modules)
  • Young Leader Award
  • Volunteers’ Weekend and Officials’ training:
    • Organisers’ workshop
    • Event Safety & Welfare workshop
    • Controllers’ courses
    • Course Planning workshop
    • Condes workshop
    • OCAD workshop

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Colin Matheson's photoEvents Manager

Colin Matheson
Status: Employee
Club: MOR
Email:

Job Description

Appointed by: SOA President

Period of tenure: Permanent

Hours of work: 4 days per week

Place of work: Home working

Reporting to: SOA Chief Operating Officer, acting as Line Manager, and to SOA Operations Director

Overall Aim

To provide managerial and operational support for all major orienteering events in Scotland; to provide services that underpin the quality of orienteering events in Scotland; to undertake development activities in the form of events which promote and encourage participation in the sport of orienteering in accordance with the SOA Strategic Plan.

Specific duties and responsibilities

  • Reporting to the Chief Operating Officer and working in close collaboration with the Operations Director and all development staff, the Events Manager will have the following responsibilities:
  • Support the Event Coordinator as Assistant Coordinator in all aspects of the organisation of the biennial Scottish 6-Days Festival of orienteering;
  • Liaise with the SOA Board over planning and bidding for other major events to be held in Scotland;
  • Coordinate and supervise the organisation of other major orienteering events in Scotland;
  • Lead on bids for external funding of major events;
  • Liaising with national and international bodies over major events;
  • Providing advice for event officials for all events in Scotland;
  • Lead on all aspects of land access for orienteering, including scoping out suitable areas, negotiations with land owners, environmental and wildlife compliance, sustainability of operations, attendance at land access meetings and community engagement;
  • Managing the SOA mapping programme, including acquisition and processing of appropriate spatial data sets, supporting clubs with their own mapping programmes, leading on bids for external funding for mapping and managing SOA’s map portfolio;
  • Ensure there are opportunities for casual participation through POCs (Permanent Orienteering Courses) and ROMP (Regular Orienteering Map Programme);
  • Liaise with the Education Officer to provide, where appropriate, the infrastructure for coach, athlete and other courses at Glenmore Lodge;
  • Liaise with the SOA Fixtures Secretary, clubs and British Orienteering over event level, scheduling and registration within the GB framework;
  • Carry out duties that the SOA Board might from time to time reasonably request, and attend Board meetings on occasions when the Chief Operating Officer is absent.

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Marsela McLeod's photoPerformance Director

Marsela McLeod
Status: Director
Club: INVOC
Email:

Job Description

Appointed by: SOA Membership

Period of tenure: Annual

Reporting: Regular standard report to SOA Board

Aims

  1. Accountable for the management of the Squads (Junior, Vets, Seniors)
  2. Assist the development of the Elite Orienteers
  3. Highlight to the Board any Performance opportunities to the SOA

Duties and Responsibilities

  • Accountability for squad selection and management
  • Deployment of coaches for elite orienteers
  • Achieving performance targets
  • Liaising with BOF squads
  • Talented Athlete Programme and elite funding and support
  • Liaison with sports science resources and Institute
  • Liaison with technical support at Achieving Excellence team in sportscotland
  • Link to Marketing and Communications Director regarding promotion of sports success
  • Recruiting squad managers and support volunteers to assist in the role

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Achievements to date
  2. Future plans
  3. Opportunities and Risks

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Claire Macpherson's photoPartnership Director

Claire Macpherson
Status: Director
Club: CLYDE
Email:

Job Description

Elected by: SOA Membership

Period of tenure: Annual

Reporting: Regular standard report to SOA Board

Aims

  1. Manage and day to day relationships with orienteering organisations, e.g. BOF, other National Organisations
  2. Manage and day to day relationships with funding and awards bodies
  3. Manage and day to day relationships with Nature and Access bodies
  4. Manage day to day relationships with National and Local Administrative bodies, e.g. Scottish Parliament, Local Authorities and Education Authorities
  5. Highlight to the Board any Partnership opportunities to the SOA

Duties and Responsibilities

  • BOF. Liaise with BOF regarding matters pertinent to the SOA.
  • Relationship with Scottish Schools Orienteering Association
  • Relationship with sportscotland and SNH
  • Coordinating major funding reviews and submissions to partners
  • Working with international orienteering bodies to attract events to Scotland
  • Relations with key stakeholders (e.g. Glenmore, RSPB, etc.)
  • Recruiting coordinators and support volunteers to assist in the role

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Achievements to date
  2. Future plans
  3. Opportunities and Risks

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Ross Mclennan's photoMarketing & Communications Director

Ross Mclennan
Status: Director
Club: FVO
Email:

Job Description

Appointed by: SOA Membership

Period of tenure: Annual

Reporting: Regular standard report to SOA Board

Aims

  1. Manage the marketing of the SOA and its activities within and outwith the SOA
  2. Manage communication of the SOA activities within and outwith the SOA

Duties and Responsibilities

  • Develop and manage a marketing plan for SOA
  • Develop and oversee all member communications including SCORE and website
  • Develop and maintain a range of media contacts and secure placement of orienteering content in appropriate public media
  • Responsibility for the Member Handbook
  • SOA brand management and placement
  • Identify opportunities for sponsorship
  • Promotion of the National Centre
  • Marketing of SOA for major international events
  • Recruiting coordinators and support volunteers to assist in the role

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Achievements to date
  2. Future plans
  3. Opportunities and Risks

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Pauline McAdam's photoSecretary

Pauline McAdam
Status: Director
Club: RR
Email:

Job Description

(Updated February 2017)

Appointed by: SOA Membership

Period of tenure: Three years (maximum of two terms)

Reporting: Standard report to SOA Board as required

Aims

Administer the business of the SOA Board as directed by the SOA Board.

Duties and Responsibilities

  • Board meetings (normally 4 per year). Arrange venue, collation of reports, circulation of Agenda and relevant reports, prepare minutes and action sheet from the meeting, circulation of minutes to SOA Board, Chief Operating Officer (COO), website manager, 6-Day Company Directors.
  • Liaise with COO over Board business
  • Maintain the Register of Directors’ Interests and the schedule of Key Dates for Board business
  • Monitor the progress of Action Items from Board business
  • Agree the annual budget for Board expenses with the Finance Director
  • Correspondence: receive and take appropriate action with correspondence addressed to SOA Secretary.
  • Scottish Orienteering 6-Day Event Co. Ltd.: attend the 6-Day event AGM as a shareholder; receive copies of the minutes of the AGM and Directors’ Meetings.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Any issues regarding correspondence received.
  2. Register of Interests.
  3. Any action required from the Board on matters not covered above.

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Roger Scrutton's photoPresident

Roger Scrutton
Status: Director
Club: ESOC
Email:

Job Description

Appointed by: Membership

Period of tenure: Three years, renewed annually

Reporting: To SOA Board; Annual General Meeting

Aims

  • Guide and oversee the affairs of the SOA
  • Be the “public face” of the SOA
  • Through delegation, drive the development of the sport of orienteering in Scotland

Duties and Responsibilities

  • Chair all General Meetings of the SOA.
  • Chair Board meetings as required (minimum 3 per year).
  • Deliver and maintain the SOA Strategic and Annual Plan’s objectives and metrics.
  • Promote orienteering in Scotland.
  • Promote and administer the rules and policies of the SOA.
  • Take responsibility for the SOA’s Equality and Diversity Policy and act as its Champion
  • Uphold the charitable aims of the SOA.
  • Recruit Directors, Co-ordinators, Volunteers and Professional staff to conduct the business of the SOA.
  • Take an overarching role in the direction and management of the National Centre and Professional Staff.
  • Deliver the financial management of the SOA’s affairs.
  • Ensure that annual reviews and funding bids are submitted appropriately.
  • Communicate with the membership and clubs via a regular article in SCORE and other media as appropriate.
  • Ensure SOA communicates with the wider audience through its website and other media.
  • Seek the views of the membership and clubs and consider all views equally.
  • Liaise with British Orienteering and review their meeting Minutes and Committee activity regarding matters pertinent to the SOA.
  • Develop stakeholder liaison, especially with sportscotland, Event Scotland, the Scottish Sports Association, environmental bodies and land owners.
  • Represent the SOA on the Scottish Orienteering 6-Day Event Co, Ltd.
  • Manage media interest in the SOA and its activities.
  • Present prizes and awards, including the President’s Medal.

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