Ben Hartman's photoFinance Director

Ben Hartman
Status: Director

Job Description

(Updated Feb 2017; formerly Treasurer*)

Appointed by: SOA Membership

Period of tenure: Three years

Reporting: Regular standard report to SOA Board


Administer the financial business of the SOA in collaboration with the Board.

Duties and Responsibilities

  • Keep in regular contact with the Chief Operating Officer at the National Centre over financial matters
  • Board Committee meetings (normally 4 per year); provide budget statements and forecasts.
  • Annual General Meeting: liaise with auditor and prepare report and accounts
  • Liaise with SOA Squads (ScotJOS, SEDS, Vets) regarding financial matters.
  • Quarterly tasks. 
    o    Collect quarterly revenue form 6 day Company 
    o    Review accounts and financial information provided by COO/National Centre 
    o    Review Stirling Surveys map printing contract
  • Annual tasks. 
    o    February/March: with COO, prepare accounts for previous year
    o    April: manage professional staff pay increases, make recommendation to SOA Board and advise sportscotland of changes
    o    June: with COO, prepare annual reports for Companies House and the Charity Regulator
    o    July: update insurance schedule
    o    October/November: contribute to submission to sportscotland for investment by preparing financial information for the current year and proposals for the new year
    o    November: attribute budget lines to Directors and prepare next annual budget for approval by SOA Board.
  • Scottish Orienteering 6-Day Event Co. Ltd.: attend the 6-Day Co. AGM as a shareholder; receive copies of the minutes of the AGM and Directors’ Meetings.

Pro-forma for reporting (“Nothing to report” is permitted!)

Headings should include:

  1. Budget statement.
  2. Any action required from Board.


*This post has been renamed as a result of day-to-day accounting being passed to staff at the National Centre.

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