Printer friendly link

Data Privacy Policy

SOA logo by

How we use and store information about users of this website and members of the Scottish Orienteering Association.
Including an explanation about cookies and how we use them on this site.

 

Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

The browsers of most computers, smartphones and other web–enabled devices are typically set up to accept cookies. If you wish to change your cookie preferences for this website or any other websites, you can do so using your browser settings. Your browser's 'help' function will show you how to do this.

We are working on more advanced tools for you to manage the setting of cookies on this website but for now, continued use of this website implies that you are happy for these cookies to be set.

The table below explains the cookies we use and what they do.

Cookie Name Purpose
_utma
_utmb
_utmc
_utmz
Set by Google analytics.
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Read more about how Google safeguards your data here
exp_expiration Determines the length of the session for a logged in user. There are two options for this cookie: if the user has selected remember me then it is set to 1 year, and if not then it's set to the datetime that the user logged in. Used only for logged in members.
exp_last_activity Every time the state is updated (the page reloaded) the last activity is set to the current datetime. Used to determine expiry. This is essential for logged in users.
exp_last_visit Sets the datetime that the user last visited the site, and is set for both guests and logged in users. If not set, is automatically set to 10 years ago. Affects guests and logged in users.
exp_my_email
exp_my_name
exp_notify_me
exp_save_info
If you add a comment, these will be created depending on the options you chose.
exp_perpage Number of items per page
exp_sessionid Used only for logged in members.
exp_tracker Tracks the last 5 pages viewed by the user, and is used primarily for redirection after logging in etc. Affects guests and logged in users.

Some other cookies may be set by third parties, like YouTube, if for example a video has been embedded in a news item.

The Data Protection Act 1998

This imposes rules and safeguards on those who hold and process personal data, i.e. data relating to living identifiable individuals. Details of usage must be notified to the UK Information Commissioner, with some exceptions which include not-for-profit organisations whose usage is restricted to specified purposes.

Under the Act, the SOA is exempt from notification, but we have voluntarily notified to confirm that we abide by the eight principles of the Act, namely that personal information is:

  • Fairly and lawfully processed
  • Processed for limited purposes
  • Adequate, relevant and not excessive
  • Accurate and up to date
  • Not kept for longer than is necessary
  • Processed in line with your rights
  • Secure
  • Not transferred to other countries without adequate protection

The SOA and its officials may hold some or all of the following data about some or all members and others who compete in orienteering events: name, postal and email addresses, phone and fax numbers, year of birth, competition age class, competition results, offices held, skills and qualifications, courses attended and details of officiating at competitions.  Team/squad managers and training course tutors obtain health information about participants.  Rarely, information regarding ethnic background is sought from participants on training courses, for monitoring purposes.  Contact data is held for landowners and other organisations with whom we co-operate, their employees, agents and tenants. The data may be held in electronic or paper form.

The data may be obtained directly from an individual person or a family member or indirectly from the British Orienteering Federation, the Scottish Orienteering Association, clubs or other organisations.

The data is used in organising the sport of orienteering and for social purposes, including, but not limited to, mailing of magazines and other literature, publication of competition entries and results, coaching, team selection, training and appointment of officials.

Data may be distributed in paper or electronic form between members, competitors, event officials and orienteering organisations;  data may also be passed to educational examining bodies.  Data might also be passed abroad for the purposes of competition entries.

Publication of personal data in paper form may occur in membership and contact lists, magazines, competition information and results and other literature. Publication on publicly accessible web sites may include name, age class and club in competition results; names with offices and photographs may be published, but addresses, contact numbers and personal background details will be published only with the explicit consent of the person.

The data will not be available for commercial purposes.

The SOA’s Data Privacy Officer is Hilary Quick.  Page reviewed and downloadable documents updated 5 May 2013.

facebook icon Share on Facebook

Downloadable Documents

Data Privacy Guide for clubs

Sample Data Privacy Policy for use by clubs

Photo of authorPosted on 29th May 12
by Admin -

 

Other recent items in the same category

 

         

Quick Links

compasspoint_logo